37th Annual Conference
Announcing our Theme:
Breaking Barriers, Building Legacies: Leading Aerospace Into New Frontiers
Hotel Information
IAWA's 37th Annual Conference will take place on October 28-30, 2025, at the JW Marriott in Sao Paulo, Brazil. Book your hotel room today!
Hotel Information:
- Deluxe Room - 1,440 Brazilian Real (Single) or 1,534 Brazilian Real (Double)
- Click links above for USD conversion
- Plus 5% VAT and 14 Brazilian Real Tourism Tax
- Breakfast and Internet included with hotel reservation
- Cancellation without penalty up to 48 hours prior to arrival
- Cancellation within 48 hours is subject to a fee of 1 Night plus tax
Note: For attendees coming from the US, please disregard the USD rate on the booking site. When attendees pay for their stay, they will be charged the current exchange rate for 1,440 BRL.
Need a reason WHY your company should send you to the conference?
Need some help justifying attending the IAWA annual conference in Sao Paulo? We’ve got your back.
Below you will find a letter template intended to be shared with managers, leaders, and organizations who can reference it understand the value of sponsoring an employee to go IAWA's annual conference.
Visa Requirements
Brazil’s visa requirements vary depending on your nationality. Please check what applies to the country that issued your passport. General information on visas for foreigners traveling to Brazil can be found here.
Passport holders from Australia, Canada, and the USA must apply for an electronic Visa via the official portal: https://brazil.vfsevisa.com/. We strongly encourage attendees to apply early. The process is quick and straightforward, requiring:
- A signed passport, valid through the end of your stay in Brazil) with at least 2 blank visa pages
- A completed online visa application form
- A passport-style photo (2" x 2", white background)
- Payment of the e-Visa fee
Important Reminders
- Check your Visa requirement and start your visa application as early as possible to avoid delays.
- Check your passport validity—it must be valid for at least 6 months after your intended entry date into Brazil.
- For comprehensive travel and visa information, visit the Brazilian Visa Official Site.